Grant & Sponsor Application

Please contact our office at (318) 442-9546 or email grants@apacvb.org for a copy of the Alexandria/Pineville Area Convention and Visitors Bureau Grant Application.

In order for your event to be considered for funding from the Alexandria/Pineville Area Convention and Visitors Bureau, please complete the Grant/Sponsor Application, which is now required by the APACVB for any funding requests.

The APACVB must receive your completed application on or before September 1 of the previous year for consideration. (EX: For an event in 2024, your application must be received on or before September 1, 2023.)

Sponsored events must reflect the APACVB’s mission and vision. The APACVB is a destination marketing organization whose mission is to strengthen the economy by increasing visitation and visitor spending in the area. Priority will be given to events that produce overnight hotel room stays.

CVB Grant Application Form

Completed applications must be submitted to Explore Alexandria Pineville at least three months prior to the event date. Applications must be filled out in their entirety. Incomplete forms or deviations from the required format may result in rejection.

All complete applications will be reviewed by the Board of Directors and must include the signature of the CEO, President, or Executive Director of the applying organization. Approval is contingent upon the availability of funds.

Sponsored events must align with the mission and vision of Explore Alexandria Pineville, a destination marketing organization dedicated to strengthening the local economy by increasing visitation and visitor spending.

Events that generate overnight hotel stays will receive priority consideration. Funding will not be awarded for reunions. Support is intended for events demonstrating a measurable tourism and economic impact in the Alexandria/Pineville area.

Purpose & Program Goals *

Funding through Explore Alexandria Pineville is administered per policies approved by the Board of Directors. This program promotes economic development through tourism by increasing hotel and motel occupancy and generating additional revenue for retail outlets, attractions, restaurants, and other local businesses.

Submission *

Applications must be submitted online at ExploreAlexandriaPineville.com. Incomplete or partial applications will not be considered, and the Board of Directors reserves the right to disqualify any application. Each applicant is permitted to submit one request per year.

Project Activity Dates *

Funds awarded are specific to the approved program, project, or event and may not be transferred to another purpose. Any changes must be submitted in writing and approved by the Board of Directors. Projects and events must be completed on the date specified in the application, and funds will be paid upon submitting an invoice to Explore Alexandria Pineville.

Annual Event Funding *

Funding for an event in one year does not guarantee support in future years. Organizations should not assume or budget for annual financing from Explore Alexandria Pineville. The Board of Directors also reserves the right to terminate funding for cause at any time.

Recognition *

Organizations receiving funding must acknowledge Explore Alexandria Pineville by including its logo, website, and phone number on all promotional materials and advertising associated with the project or event.

Visibility & Access *

Explore Alexandria Pineville reserves the right to place a banner or other promotional materials at the activity, attraction, or event site. In addition, the funded organization must provide Explore Alexandria Pineville representatives with access to attend the event for economic development purposes.

Compliance *

These guidelines are to be strictly followed. The Board of Directors reserves the right to require the immediate return of any and all funding if guidelines are not observed. Explore Alexandria Pineville also reserves the right to run reports and compare submitted follow-up information against economic impact research to ensure compliance and accountability.

Economic Impact *

Explore Alexandria Pineville is funded through the Hotel/Motel Tax and is charged with promoting Rapides Parish by supporting events and projects that generate measurable tourism and economic benefits.

Invoicing *

Invoices must be submitted within 30 days of the event. If an invoice is not received within this timeframe, the grant award will be considered null and void.

Information About Applicant's Organization

Organization Name *

Organization Address *

Address Line 1

Address Line 2

City

State

Zip Code

Organization Phone *

Organization Website *

Contact Name *

Contact Phone *

Contact Email *

Does the organization have 501 (c)(3) status? *

How did you hear about our grant application? *

What is the date of your event?

Start Date *

End Date *

Where is your event being held? *

Has this event been held in Rapides Parish previously? *

Amount Requested from Explore Alexandria Pineville: *

What will you be using this money for? *

Total Cost of Project: *

List your organization’s other funding sources with amounts from each for this project/event. *

Summarize the program or project for which you are seeking funds. *

Briefly describe your organization’s history and purpose: *

Expected number of attendees:

Local: *

Out of town: *

Do you currently have a hotel room block established? *

Funding Request

Attach the following for application consideration

A current list of Board of Directors
A copy of the current year operating budget
A copy of the IRS letter documenting 501(c)(3) tax-exempt status, if applicable

File Upload *

Drag & Drop Files, Choose Files to Upload You can upload up to 4 files.

CERTIFICATION

We certify that the information in this application, including all attachments and supporting materials, is true and correct to the best of our knowledge.

CEO/President/Executive Director *

Clear Signature

Printed Name: *

Date *

Failure to submit a completed event follow-up form will impact future funding. You will receive a link to the follow-up form once your grant application has been reviewed and accepted. Not all applications are guaranteed funding. If you have any questions, please reach out to grants@apacvb.org.