Grant & Sponsor Application

Please contact our office at (318) 442-9546 or email grants@apacvb.org for a copy of the Alexandria/Pineville Area Convention and Visitors Bureau Grant Application.

In order for your event to be considered for funding from the Alexandria/Pineville Area Convention and Visitors Bureau, please complete the Grant/Sponsor Application, which is now required by the APACVB for any funding requests.

The APACVB must receive your completed application on or before September 1 of the previous year for consideration. (EX: For an event in 2024, your application must be received on or before September 1, 2023.)

Sponsored events must reflect the APACVB’s mission and vision. The APACVB is a destination marketing organization whose mission is to strengthen the economy by increasing visitation and visitor spending in the area. Priority will be given to events that produce overnight hotel room stays.

CVB Grant Application Form

Alexandria/Pineville Area Convention and Visitors Bureau

707 Second Street, Alexandria, LA 71301

Please complete this grant application and email to grants@apacvb.org. Completed applications must be submitted to the Alexandria/Pineville CVB at least 6 months prior to the event. The application must be completed in full. Incomplete forms or other deviations from the application format may result in the application being rejected. All complete applications will be considered by the Board of Directors. The application must bear the signature of the CEO/President/Executive Director. All requests are subject to availability of funds.

Information About Applicant's Organization

Organization Name *

Does the organization have 501 (c)(3) status?

Organization Address

Address Line 1

Address Line 2

City

State

Zip Code

Organization Phone

Organization Website

Point of Contact for Proposal Information

Name *

Phone

Email *

Amount Requested In Proposal

Total Cost of Project

Briefly describe your organization's history and purpose.

Please provide an executive summary of the program or project for which funds are requested.

Please list your organization's other funding sources and amounts from each for this project/event.

CERTIFICATION

We certify that the information in this application, including all attachments and supporting materials, is true and correct to the best of our knowledge.

CEO/President/Executive Director

Clear Signature

Printed Name

Clear Signature

Date

Alexandria/Pineville Area Convention and Visitors Bureau

707 Second Street, Alexandria, LA 71301

Funding Guidelines

Purpose & Program Goals: Funding by the Bureau is provided and administered subject to the policies approved by the Board of Directors. The purpose of this program should promote economic development through tourism, increase hotel/motel occupancy and impact revenue by increasing sales to retail outlets, attractions, restaurants, and other appropriate entities.

Submission: Applications may be emailed to grants@apacvb.org (preferred method) or mailed to the Alexandria/Pineville Area Convention and Visitors Bureau, ATTN: Grant Committee 707 Second Street, Alexandria, LA, 71301. The board reserves the right to disqualify an application, and partial or incomplete applications will not be eligible for consideration. Applicants may submit one request annually.

Project Activity Dates: All projects must take place during the budget year for which it is funded. Applicants cannot transfer funds from one specific program project/event to a different project. Any deviation from the program application must be submitted in writing to, and approved by, the Bureau and Board of Directors. Project/events must be completed by the stated date of the event. Funds from the CVB for the event are to be obtained by submission of an invoice to the CVB.

Annual Event: The funding of an annual event in one year does not obligate the Bureau or its Board of Directors to continue support for the project/event in subsequent years. Organizations should not assume nor budget Bureau support annually. The Bureau reserves the right to terminate funding for cause at any time the Bureau or its Board of Directors deems appropriate.

Recognition: Organizations receiving funding by the Bureau will credit the Alexandria/Pineville Area Convention and Visitors Bureau logo, website and toll-free number as a contact for lodging, restaurants and tourist information in ALL printed materials, websites (with hyperlinks to www.explorealexandriapineville.com) and in any advertising which is produced for the project/event.

Guidelines are to be strictly followed. The Bureau and Board of Directors reserve the right to demand that any and all funding be immediately returned if guidelines are not strictly followed.

Funding Request

Required attachments for application consideration:

A current list of Board of Directors
A copy of the current year operating budget
A copy of the IRS letter documenting 501(c)(3) tax-exempt status, if applicable

Economic Impact of Event or Project for Which Funding is Requested

The Bureau is funded by the Hotel/Motel Tax. The Bureau's mission is to promote Rapides Parish.

1. Please describe the potential economic impact to: Your organization, Local tourism-related businesses (including overnight accommodations and restaurants) , and the community in general.

2. Will your project/event influence visitors from outside of Rapides Parish to visit our community? If yes, how?

3. What is the estimated number of lodging rooms needed per night for this event?

Estimated number of nights the rooms will be needed?

4. Please estimate the number of local and out-of-town participants:

Local

Out-of-town

Has this event been held in Rapides Parish previously?

If so, how was it funded?

Date of Event